3 Jun 2025

How to handle this summer's translation needs – without stress

Guide from Språkbolaget on how to plan translations. Two employees from Språkbolaget are looking at a catalogue. Behind them is a blue board and a bookshelf.

Summer is approaching – a welcome time for rest, but also a challenging period for many companies. At the same time as holidays start to tick over, the need for translations increases: campaign material is to be launched, annual reports and financial statements must be finalised, and technical or legal documents need to reach international markets.

For those of you working in marketing communications, HR, finance or technology, this often means an intensive phase. But it is possible to meet your translation needs – without stress. In this post, we share our best tips for handling translation work efficiently, avoiding stress and ensuring everything is delivered on time, even as the holidays approach.

Plan your translation projects well in advance

When it comes to translation, foresight is of the essence. By reviewing which texts need to be translated ahead of the summer even before it begins, you can work more strategically. Review all upcoming campaigns, product updates and internal documents. Which texts need to be ready before the holidays – and which can wait until August or perhaps September?

A well-thought-out master plan makes it easier to request quotes in good time, book resources and ensure that important projects do not clash with each other or get stuck during the holiday season.

Checklist: Create a strategic overview

  • List texts that require translation before the holiday (e.g. annual report, marketing texts).
  • Map internal deadlines – printing, launch, publishing, amongst others.
  • Split the material into batches for a better flow.
  • Inform partners and agencies of the timetable.
  • Book translation resources well in advance with your translation agency.
Four useful writing tools. Writing tips from Språkbolaget. Woman in white blouse writing on computer.
If you plan your translations in good time, you avoid stress and ensure that everything is finished on time.

Plan and set realistic deadlines

Following the inventory, it is time to draw up a concrete schedule. When do you need to have the proofread texts in your hand? Do you need time for graphic production, web adaptation or internal approvals after the translation? Then that must be factored into your plan.

It is common for different departments to work on overlapping projects, so make sure to sync with both colleagues and the agency. Clarity and foresight are keys to the best possible results.

Checklist: Plan and set realistic deadlines

  • Add a time buffer (or several!) for feedback, proofreading and changes.
  • Anticipate bottlenecks such as print deadlines or campaign dates.
  • Keep track of the holidays both internally and with your external suppliers.
  • Be clear in your communication regarding delivery times with everyone involved.
  • Set times for reconciliation.

Send completed and polished texts

It can feel tempting to send material over for translation as soon as possible – but half-finished texts often cost more in the end. Subsequent changes increase the risk of misunderstandings, terminology errors or repeated review.

Språkbolaget works in accordance with ISO 17100 and ensures quality at every stage, but we achieve the best results when the source material is thoroughly prepared.

Checklist: Prepare your texts before sending them for translation

  • Ensure the text has been approved and proofread internally.
  • Include context: target audience, purpose, area of application.
  • Include any terminology or glossaries.
  • Check that the layout has enough space, as translation often takes up more room.
Man with green shirt and beard. Sitting in front of a laptop. A stone wall behind and a window with green plants.
Set a clear schedule with margins; it saves both time and money whilst giving you peace of mind for the summer.

Choose the right translation partner – and build in flexibility

An experienced translation agency knows how to work with industry-specific terminology even during tight deadlines in the summer months. Make sure you choose a partner that can offer both capacity and quality, and whom you can trust even when you are on holiday yourself.
Ask for project management, proofreading and proper file management. A reliable partner helps you prevent problems before they arise – and delivers consistently even when others take time off.

Checklist: Choose the right agency and create flexibility

  • Ensure that the translation agency has the capacity in the correct languages during the summer.
  • Check that they can handle your file formats and systems.
  • Ask for project management and quality control routines.
  • Have a contact person on site – even when you are off.
  • Build in a few days of flexibility for changes or unforeseen needs.

Let Språkbolaget help you with translation this summer

Språkbolaget has over 20 years' experience in professional translations for companies across a range of different industries. We are here as your reliable partner, with the capacity and expertise to handle everything from marketing and technical texts to legal and medical texts. We also work with annual reports, public information, proofreading and translation to easy-to-read Swedish.

Our team consists of experienced translators, project managers and proofreaders who follow well-established routines. With a seamless workflow and through a dedicated project manager, we deliver high-quality translations – even when you are on holiday.

Do you want to avoid stress this summer? Contact us then we'll make sure everything is ready on time.